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BOOKINGS

Important Information

Bookings using the form are just indicative until you recieve confirmation from our team

Van Bookings still require paperwork to be filled out and licenses sighted for authorised drivers

Some equipment and spaces require a bond

Priority will be given to bookings made by our clubs and rōpū

While we can do some sequential booking these are shared resources and spaces so please don’t expect to book the same room three times every week.

You are responsible for the equipment, vehicles and spaces during your booking, the WSU reserve the right to seek cost for damages or repairs

WSU Booking Form

"*" indicates required fields

Step 1 of 2

50%

Using this booking form isn't a grantee. The intended purpose is gives us information so we can get back to you with any additional questions or information before confirming.

Name*

First Last

Email*

Student ID#

What are you wanting to book?*

Event Planning and Room Booking

Organiser's Contact Number*

Which group is organising this event?*

Will this person be present at the event?*

Yes

No

If 'no' was answered above, who is the person in charge of the event?

Contact number for person in charge

Email for person in charge

Is the event organiser or host a current student?*

Yes

No

The Function / Event

Date of proposed event*

DD slash MM slash YYYY

What is the proposed venue?*

Guru Phabiens

The Fish Bowl

The Basement

Union Kitchen

Other

How many people do you expect to attend?*

Start time for setting up*

Hours

:

Minutes

AM/PM

Start time of event*

Hours

:

Minutes

AM/PM

End time of event*

Hours

:

Minutes

AM/PM

End time of packing up*

Hours

:

Minutes

AM/PM

Is this an alcohol event?*

Yes

No

Please provide a short blurb about your event for our website calender?

Please attach a tile image for your event

Max. file size: 512 MB.

Declaration of Acknowledgement*

I understand and agree

In signing this agreement you accept full responsibility for any damages or loss which occurs to any of the premises and equipment listed in this agreement. This includes liability for any costs associated with repairing, replacing, cleaning or otherwise restoring any of the premises or equipment to their original state. You agree to pay the full amount of any costs incurred by the WSU, as a result of any damage or loss which results from your use and occupation of any of the premises or equipment in this agreement, including any damage or loss which results from omissions you make.

NB: Event Closure*

I understand and agree

UniSafe (University security staff) will visit the venue where your function is, if it is on in the evening. It will be the group's responsibility to close the event and request those present to leave in a timely manner and to follow cleaning responsibilities as outlined in the guidelines from WSU. The next working day the Waikato Student Union (WSU) or the University Development involved will be informed of the tidiness of said venue.

Do you require equipment from the WSU for your event?*

Yes

No

Equipment Hire

Club*

For the purpose of (event description)*

To be used at (venue)*

Please select what equipment you require*

Gazebo

Tables

Chairs

BBQ and BBQ kit

Mini Speaker

Microphone

Glassware (water glasses or flutes)

PA System

Pie Warmer (to be used in The Basement only)

Disposable Servewear (cups, plates, cutlery, napkins) $20 fee

Black Tablecloths

Mini Water Jugs

Other (state below)

Other

Pick up date*

DD slash MM slash YYYY

Pick up time*

Hours

:

Minutes

AM/PM

Drop off time*

Hours

:

Minutes

AM/PM

Does this coincide with a room booking on the same day?*

Any extra notes regarding equipment e.g. quantities, description*

Agreement of Use

I (name or club) am liable for the use of the equipment listed above. I understand that if the equipment I have hired is returned in a dirty or damaged state I may lose my bond and be liable for further costs if damage is greater than the bond amount. (Please refer to the equipment rates when completing this form).*

Contact Phone No.*

Please note there will be a bond required if your club does not currently have one on file, and a fee may be required to cover costs for disposable serveware and the BBQ's. We will confirm these costs for you upon reviewing your request.

I understand and agree

Van Hire

Name of your club*

How many seats are required?*

Date of pick up*

DD slash MM slash YYYY

Date of return*

DD slash MM slash YYYY

Time of pick up*

Hours

:

Minutes

AM/PM

Time of return*

Hours

:

Minutes

AM/PM

Location where van will be going*

Has your club filled out 2x Authorised Drivers Application forms?*

Yes

No

Has your club filled out a Vehicle Hire form?

Yes

No

Has your club filled out a Bond form?*

Yes

No

Book a Room

Name of club (if applicable)

What room are you wanting to book?*

Guru Phabiens

The Fish Bowl

The Basement

Other

Intended use of room*

Date of booking*

DD slash MM slash YYYY

Start time of booking*

Hours

:

Minutes

AM/PM

End time of booking*

Hours

:

Minutes

AM/PM

Δ

Our Resources

The Toyota

The Nissan

Mic's and AV

BBQ's

Our Spaces

The Basment

Guru Phabiens

Union at the Don

The Cowshed

YOUR STUFF

Lara Dashfield

Always on her phone

Mila Gandeza

Have you got a minute to talk about Volleyball?

Visit Us

HAM: Student Union Building Ground Floor Gate One Knighton Road (07 838 9448)

TGA: 101 Durham Street, Tauranga City in Room 1.21 (Student Hub)

WORKING HOURS

Monday – Friday
09:00 am – 04:00 pm
Saturday – Sunday – Closed

BASEMENT BOOKABLE AFTER HOURS BY ENQUIRY

©Waikato Students' Union All Rights Reserved 2023

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