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BOOKINGS
Important Information
Bookings using the form are just indicative until you recieve confirmation from our team
Van Bookings still require paperwork to be filled out and licenses sighted for authorised drivers
Some equipment and spaces require a bond
Priority will be given to bookings made by our clubs and rōpū
While we can do some sequential booking these are shared resources and spaces so please don’t expect to book the same room three times every week.
You are responsible for the equipment, vehicles and spaces during your booking, the WSU reserve the right to seek cost for damages or repairs
WSU Booking Form
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Using this booking form isn't a grantee. The intended purpose is gives us information so we can get back to you with any additional questions or information before confirming.
Name
*
First
Last
Email
*
Student ID#
What are you wanting to book?
*
An Event
A Room
Equipment Hire
Van Hire
Event Planning and Room Booking
Organiser's Contact Number
*
Which group is organising this event?
*
Will this person be present at the event?
*
Yes
No
If 'no' was answered above, who is the person in charge of the event?
Contact number for person in charge
Email for person in charge
Is the event organiser or host a current student?
*
Yes
No
The Function / Event
Date of proposed event
*
DD slash MM slash YYYY
What is the proposed venue?
*
Guru Phabiens
The Fish Bowl
The Basement
Union Kitchen
Other
How many people do you expect to attend?
*
Start time for setting up
*
Hours
:
Minutes
AM
PM
AM/PM
Start time of event
*
Hours
:
Minutes
AM
PM
AM/PM
End time of event
*
Hours
:
Minutes
AM
PM
AM/PM
End time of packing up
*
Hours
:
Minutes
AM
PM
AM/PM
Is this an alcohol event?
*
Yes
No
Please provide a short blurb about your event for our website calender?
Please attach a tile image for your event
Max. file size: 512 MB.
Declaration of Acknowledgement
*
I understand and agree
In signing this agreement you accept full responsibility for any damages or loss which occurs to any of the premises and equipment listed in this agreement. This includes liability for any costs associated with repairing, replacing, cleaning or otherwise restoring any of the premises or equipment to their original state. You agree to pay the full amount of any costs incurred by the WSU, as a result of any damage or loss which results from your use and occupation of any of the premises or equipment in this agreement, including any damage or loss which results from omissions you make.
NB: Event Closure
*
I understand and agree
UniSafe (University security staff) will visit the venue where your function is, if it is on in the evening. It will be the group's responsibility to close the event and request those present to leave in a timely manner and to follow cleaning responsibilities as outlined in the guidelines from WSU. The next working day the Waikato Student Union (WSU) or the University Development involved will be informed of the tidiness of said venue.
Do you require equipment from the WSU for your event?
*
Yes
No
Equipment Hire
Club
*
For the purpose of (event description)
*
To be used at (venue)
*
Please select what equipment you require
*
Gazebo
Tables
Chairs
BBQ and BBQ kit
Mini Speaker
Microphone
Glassware (water glasses or flutes)
PA System
Pie Warmer (to be used in The Basement only)
Disposable Servewear (cups, plates, cutlery, napkins) $20 fee
Black Tablecloths
Mini Water Jugs
Other (state below)
Other
Pick up date
*
DD slash MM slash YYYY
Pick up time
*
Hours
:
Minutes
AM
PM
AM/PM
Drop off time
*
Hours
:
Minutes
AM
PM
AM/PM
Does this coincide with a room booking on the same day?
*
Any extra notes regarding equipment e.g. quantities, description
*
Agreement of Use
I (name or club) am liable for the use of the equipment listed above. I understand that if the equipment I have hired is returned in a dirty or damaged state I may lose my bond and be liable for further costs if damage is greater than the bond amount. (Please refer to the equipment rates when completing this form).
*
Contact Phone No.
*
Please note there will be a bond required if your club does not currently have one on file, and a fee may be required to cover costs for disposable serveware and the BBQ's. We will confirm these costs for you upon reviewing your request.
I understand and agree
Van Hire
Name of your club
*
How many seats are required?
*
Date of pick up
*
DD slash MM slash YYYY
Date of return
*
DD slash MM slash YYYY
Time of pick up
*
Hours
:
Minutes
AM
PM
AM/PM
Time of return
*
Hours
:
Minutes
AM
PM
AM/PM
Location where van will be going
*
Has your club filled out 2x Authorised Drivers Application forms?
*
Yes
No
Has your club filled out a Vehicle Hire form?
Yes
No
Has your club filled out a Bond form?
*
Yes
No
Book a Room
Name of club (if applicable)
What room are you wanting to book?
*
Guru Phabiens
The Fish Bowl
The Basement
Other
Intended use of room
*
Date of booking
*
DD slash MM slash YYYY
Start time of booking
*
Hours
:
Minutes
AM
PM
AM/PM
End time of booking
*
Hours
:
Minutes
AM
PM
AM/PM
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